Schedule an Invoice Payment

Summary: This article explains how a user can schedule payment for an invoice in Centime.

Manage Payables Permissions: Schedule payments and manage the AP workflow (recall, mark paid, post)

Article Contains:

• Prepare Payments
• Queue Up Payments
• Bulk Update Payments

Prepare Payments

Users can prepare for a payment run by using the Edit action on the Unpaid Invoices tab. Payments with statuses of Ready to Pay and Rejected will be available for editing. 

Users can update the following to prepare for their payment run: 

• Payment amount 
• Payment method
• Payment date
• Apply/remove credits
• Apply/remove discounts

When modifying payment dates, users can view the impact on cash flow by viewing the Cash impact bars view.

Once done, click on the ‘Confirm’ button and changes will be implemented. 

These actions can also be taken on the Pay, Approve, and Mark Paid actions.

Queue Up Payments

Users can schedule payments on invoices with the status 'Ready to pay'. 

To make a payment, can click on the 'Pay' action in the 'Unpaid invoices' tab.

Users can modify details such as the payment amount, the payment method, and the payment date of the invoice to schedule the payment. 

To select a payment method, users must have added the funding account information for the payment method (saved card for credit card) and Supplier details (account details for ACH, name and address details for check).

Centime syncs the Supplier information such as account details for ACH and mailing address for check, from the General Ledger (if available)

After confirmation, the payment is scheduled and will be processed on the payment date. If the Supplier Profile dictates, the supplier will receive an email that the payment has been scheduled along with the remittance information when the payment processes. 

Keep in mind that these invoices are already posted to the General Ledger either through the Invoice Automation process in Centime, or when the invoices were created in the GL. Posted invoices cannot be edited, recalled, or deleted in Centime. If you need to change the invoice total, invoice date, or due date, you can do so in your GL and those changes will sync back to Centime.

Bulk Update Payments

To bulk update payment dates on invoices, you can select the invoices you want to update and change the payment date on any of them. 

When you select a payment date, be sure to apply it to all invoices and click 'Apply'. This will modify the payment date for all of the selected invoices as well as queue them up for payment.